Picovico — Cinema Management Software
Operations

Theater Management System

Ticketing sells the seat. Concessions sell the popcorn. But someone still has to schedule the screens, decide who can access what, run the parking, and keep every part of the operation working together. That coordination layer is what a theater management system handles — and it is usually the part cinemas are managing in spreadsheets.

The layer that connects everything else

Most cinemas do not fail at selling tickets or selling food. They lose time and money in the gaps between systems — a schedule change that never reaches the box office, a staff member with access they should not have, parking revenue nobody reconciles. Picovico's operations layer removes those gaps by putting the coordinating functions on the same platform as the transactional ones.

  • Show scheduling and screen allocation
  • Role-based staff access and audit trails
  • Parking management linked to bookings
  • Membership and loyalty across modules
  • Multi-branch control from one login

Show scheduling without the spreadsheet

Screen allocation, showtime staggering, and special events are managed in one place rather than a shared file that someone forgets to update. Scheduling conflicts are surfaced before a schedule is published, not discovered by a customer holding a ticket for a screen that is already occupied.

  • Screen and showtime allocation across every auditorium
  • Staggered start times to spread interval load
  • Special events and private screenings
  • Conflicts flagged before publication

Access control that does not rely on supervision

As soon as a cinema has more than a handful of staff, accountability stops being something a manager can personally observe. Role-based access means each person sees only what their job requires, and every transaction carries an audit trail reportable by shift and by individual. Discrepancies become traceable rather than assumed.

Parking and loyalty as part of the operation

Parking is usually run as a separate business with separate records, which is why most cinemas cannot say what it actually contributes. Picovico links parking tickets to movie bookings for validated or discounted entry, tracks the revenue alongside tickets and concessions, and reduces gate congestion through digital validation. Loyalty works the same way — points earned on tickets and snacks live in one balance rather than two schemes that never talk.

One set of records, across one cinema or twenty

Because every module writes to the same system, your operational records are consistent by construction rather than by reconciliation. Sales, inventory, staff activity, and parking export in formats suited to accounting and audit requirements, with tax billing workflows configured for your operating region. For groups running several sites, the same structure applies across all of them with per-location breakdowns and consolidated totals.

Connecting the systems you already run

Picovico provides third-party API integrations for payment gateways, accounting software, reseller and aggregator platforms, and distributor reporting. Integration scope is confirmed during onboarding based on what you actually run, rather than assumed.

Common Questions

What is a theater management system?

A theater management system is the software layer that coordinates a cinema's day-to-day operations — show scheduling, screen allocation, staff access control, parking, loyalty, and record keeping — alongside the transactional systems that handle ticketing and concessions. Picovico provides both on one platform.

How is this different from ticketing software?

Ticketing software sells and allocates seats. A theater management system handles everything around that: which film runs on which screen and when, who on your staff can access what, how parking and loyalty are managed, and how all of it is recorded. In Picovico these run on one platform, so scheduling changes reach the box office automatically.

Can we control what each staff member can access?

Yes. Access is role-based, so box office, concession, and management staff each see only what their role requires. Every transaction carries an audit trail reportable by shift and by individual, which makes discrepancies traceable without relying on direct supervision.

Does Picovico handle scheduling across multiple screens?

Yes. Screen allocation, staggered showtimes, and special events are managed centrally, and scheduling conflicts are surfaced before a schedule is published rather than discovered afterwards.

Can we run this across multiple cinema locations?

Yes. Scheduling, access control, and operational records apply across all locations from one login, with per-site breakdowns and consolidated totals. Configuration from your first site carries over when you add another.

Explore related modules

TicketingCinema Ticketing SoftwareRead moreReportingCinema Reporting & Analytics SoftwareRead more

See operations working in your cinema

Book a free demo and we will walk through how this fits your specific setup.